EDITING & PROOFREADING TERMS AND CONDITIONS
These terms and conditions are designed to help you understand the editing and proofreading process, and what is required during the various stages of the project. By engaging Roxana Coumans to edit or proofread your project, you agree to the following terms and conditions:
THE PROJECT
All work will be carried out by Roxana Coumans. I do not subcontract to anyone else. I confirm that I am self-employed, I am responsible for my own income tax and National Insurance contributions, and I am VAT-registered.
Prior to commencement of the editing or proofreading work, you and I will agree, in writing (including email), the terms of the project:
- the medium in which the editing or proofreading will be carried out (e.g. in Word, on PDF)
- how the material will be annotated (e.g. Track Changes in Word, Comments in Adobe Acrobat DC)
- the length of time required to complete the project, as advised by me
- a fee for the project, based on a quotation supplied by me, in writing (including email)
- the date by which the material will be delivered by you to me
FEES
A fee for the project will be agreed before work begins, based on the editing service you choose via our website http://www.proofreadebooks.com
Unless otherwise agreed, the fee quoted is for one pass of a manuscript. Additional passes are new projects, the terms of which will be agreed separately. The fees for editing and proofreading do not include fact-checking; it is the author’s responsibility to check that facts are correct.
Please note: I only accept orders with a full upfront payment.
CANCELLATION POLICY
When you commission me to edit or proofread your material, I will allocate a slot in my schedule to your project. This may be several months ahead, depending on my availability.
Both you and I have the right to terminate a contract for services at any time if there is a serious breach of its terms.
You are free to cancel a service for any reason by providing me with written notice (including email); I must acknowledge this cancellation in writing (including email) for this to be valid.
I may cancel a service at any time for any reason by providing written notice (including email). In the unlikely event that I cancel a service, I will provide a prorated refund of any overages of fees paid.
If you cancel the work after the project has begun, I reserve the right to invoice for 100% of the agreed fee.
If you wish to cancel less than one month before the project begins, I reserve the right to invoice for 100% of the agreed fee.
If you wish to cancel more than one month before the project begins, no fees will apply.
If, in the unlikely event, you experience extraordinary or difficult circumstances that cause cancellation or delay (e.g. family crisis, illness, bereavement), please contact me to discuss the terms of the cancellation policy. I always aim to be fair and helpful.
If, in the unlikely event, I experience extraordinary or difficult circumstances that cause cancellation or delay (e.g. family crisis, illness, bereavement), I will contact you in writing at the earliest opportunity and do my best to renegotiate the time frame of the project.
COMPLETION OF THE PROJECT
While I will endeavor to point out any potential legal issues, the author is responsible for ensuring that the material is appropriate for publication and I can accept no liability for any action raised as a result of incorrect or defamatory material.
I may use your name and link to your book’s sales page on my website and social media. If you do not want me to do this, please let me know.
Please be assured that your work will be kept confidential.